This privacy policy sets out how Westgate Residents Association (WGRA) uses and protects any information that you give WGRA or when you use the website.

WGRA is committed to ensuring that your privacy is protected. When you provide information to us by which you can be identified, you can be assured that it will only be used in accordance with this privacy policy.

WGRA may change this policy from time to time, updating its website as required. You should check this to ensure that you are happy with any changes. This policy is effective from 01 April 2018 and will be reviewed on a regular basis.

What information does WGRA collect?

We may collect the following information if you provide this to us:

  • full name
  • name of partner (where appropriate)
  • email address
  • telephone number
  • home address

What WGRA does with the information we gather

We hold this information to use in one of the following ways:

  • General communication with members of the Association.
  • To send a regular e-mail Bulletin and other communications relating to events and our local area.

The data collected will be stored electronically and may only be accessed by the Chair, Secretary and Treasurer of the Association. Paper copies marked “Confidential” may be released to other members of the committee only when necessary to allow the proper administration of the Association.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. 

Newsletters

A paper Newsletter is distributed twice a year to each house in the area. This is not dependent on holding any information about the residents.

Links to other Websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question. Nevertheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

What happens when you no longer wish to receive newsletters or bulletins?

  • At the bottom right of the WGRA website homepage, there is a link “Unsubscribe”. This will allow you to enter your email address and unsubscribe.
  • Also, at the bottom of each Bulletin and Association e-mails, you can click on “Unsubscribe” and follow the instructions.
  • You may also email The Secretary  to confirm you wish to unsubscribe.

If you unsubscribe, you will no longer receive emails or bulletins from WGRA and we will delete personal information held by us.

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. You may request details of personal information which we hold about you

If you believe that any information we are holding on you is incorrect or incomplete, please send an email to The Secretary. Please do not hesitate to contact us with any questions regarding this Privacy Policy.

Complaints

If you have any concerns or complaints in relation to how the Association collects and/or processes your personal data, you should contact the Association Secretary in the first instance. If you are dissatisfied with how your concern/complaint is dealt with by WGRA, you have the right to report your concern/complaint to the Information Commissioners Office. See their website here.


Colin Hicks

Webmaster, Westgate Residents' Association Chichester

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